EPA penalties can reach $69,733 per violation per day — and missing records are a violation
Spending hours compiling records before an EPA audit
Spreadsheets with missing data and formula errors in leak rate calculations
No way to prove compliance history when an inspector shows up
Manually tracking repair deadlines across dozens of equipment units
Chronic leakers going undetected until the annual report is due
RefriTrak eliminates manual record compilation entirely
From automatic calculations to one-click exports
Generate complete EPA compliance reports in seconds. Every service record, leak rate calculation, repair timeline, and technician certification — compiled and formatted automatically.
See the compliance status of every piece of equipment at a glance. Color-coded indicators (green, yellow, red) show which units are compliant, approaching thresholds, or in violation.
RefriTrak automatically flags any equipment that exceeds 125% of full charge in refrigerant additions during a calendar year — the EPA chronic leaker threshold that triggers mandatory reporting.
30-day repair deadlines, verification test due dates, and follow-up inspection schedules — all tracked automatically with alerts before deadlines expire.
Export reports in the format you need. PDF for presenting to inspectors or customers. CSV for data analysis or importing into other systems.
40 CFR Part 84 Subpart C requires maintaining records for at least 3 years. RefriTrak stores everything digitally with full audit trails — no filing cabinets required.
40 CFR Part 84 Subpart C requires 13 specific types of documentation. RefriTrak tracks every one.
All records are retained for 3+ years with full audit trails, timestamps, and user attribution.
Every time a technician logs a refrigerant addition, RefriTrak automatically recalculates the leak rate using both the annualizing and rolling average methods. You choose which method to use per facility — RefriTrak handles the math.
10%
Comfort cooling threshold
20%
Commercial refrigeration threshold
30%
Industrial process threshold
When a unit approaches or exceeds its threshold, RefriTrak alerts you immediately — giving you time to act before repair deadlines start ticking.