Everything You Need to Track Refrigerant

From QR code scanning to automated EPA reports, RefriTrak handles all your refrigerant tracking needs so you can focus on the work that matters.

Core Features

The essential tools every HVAC professional needs

Instant Tracking
QR Code Scanning
Scan cylinders, units, and equipment to instantly log refrigerant data. No more typing serial numbers on your phone.
EPA Required
Unit Management
Track HVAC equipment, refrigerant capacity, and maintenance records. Critical for EPA compliance.
Chain of Custody
Refrigerant Transfers
Document refrigerant additions, recoveries, and disposals with full chain of custody tracking.
Leak Compliance
Leak Detection & Reporting
Log leak repairs, track refrigerant losses, and maintain EPA-required leak repair documentation.
Full Audit Trail
Cylinder Tracking
Monitor cylinder inspections, contents, and movements across job sites with full audit trails.
EPA Compliant
Automated EPA Reports
Generate EPA compliant reports automatically including leak records, disposals, and equipment data.

Advanced Capabilities

Powerful tools to scale your business and improve efficiency

Efficiency
Bulk Cylinder Import
Import hundreds of cylinders at once using Excel files. Perfect for large inventories with smart location management and validation.
Visualization
Visual Cylinder Mapping
See all your cylinders on an interactive map with real-time locations and status indicators for visual management.
Multi-User
Team Management
Add technicians, track who did what work, and manage permissions across your organization.
Automation
Smart Reminders
Never miss a cylinder inspection or unit maintenance deadline with automated notifications.
Reporting
Advanced Analytics
Track refrigerant usage trends, costs, and compliance across all your jobs and locations.
Integration
Data Export
Export your data to PDF or Excel for custom reports, audits, or integration with other systems.
Financial
Cost Tracking
Monitor refrigerant costs per pound, unit depreciation, and cylinder expenses across all jobs.
Scale
Multi-Location Support
Manage multiple shop locations, compare performance, and get consolidated reporting.
Security
SSO Integration
Secure single sign-on integration with your existing business systems and user management.

Enterprise & Professional Features

Advanced tools for larger organizations and growing businesses

Parent Organization Dashboard
Enterprise
Oversee multiple locations or subsidiaries with centralized reporting and management.
Cross-Location Analysis
Enterprise
Compare costs, efficiency, and compliance across all your business locations.
Priority Support
ProfessionalEnterprise
Get dedicated support with faster response times and direct access to our technical team.

Custom Integrations

Connect RefriTrak with the tools you already use to streamline your entire workflow

Field Service
ServiceTitan Integration
Link jobs to refrigerant used. Automatically sync work orders and track refrigerant consumption per job for accurate billing and compliance.
Customer Management
Salesforce CRM
Sync customer data and service history. Track refrigerant usage by customer and generate compliance reports directly in your CRM.
Fleet Management
Samsara Fleet Tracking
Track your cylinders on the go when technicians have them in their vehicles. Real-time location data for better asset management.
Accounting
QuickBooks Integration
Automatically sync refrigerant costs and cylinder expenses for accurate job costing and financial reporting.
Communication
Team Communication
Get instant notifications about low inventory, maintenance reminders, and compliance deadlines in your team chat.
Automation
Zapier Automation
Connect RefriTrak to 5,000+ apps. Automate workflows, sync data, and create custom triggers for your business needs.

Need a Custom Integration?

We work with enterprise customers to build custom integrations with your existing systems.

Built for Compliance

Stay compliant with EPA regulations and state requirements

EPA Compliant Reporting
Leak Detection & Repair Documentation
Refrigerant Recovery & Disposal Records
Equipment Refrigerant Capacity Tracking
Automated Compliance Deadlines
Chain of Custody Documentation
Technician Certification Tracking
Audit Trail & Documentation
Digital Record Keeping
Regulatory Updates Included
Quarterly & Annual Report Generation

Ready to Streamline Your Refrigerant Tracking?

Join thousands of HVAC professionals who trust RefriTrak for their compliance and tracking needs.

Free plan includes up to 500 entries per month • No setup fees • Cancel anytime