February 1, 2026

Automated Work Order Processing

Stop manually entering contractor work orders. When you receive service documentation from contractors, simply forward it to your dedicated RefriTrak email address and let AI extract all the refrigerant information automatically. RefriTrak reads PDFs, photos, scanned tickets, and handwritten forms—then gives you a clear summary to review and approve before recording anything.

What you get: Your dedicated RefriTrak email address (yourcompany@app.refritrak.com). When contractors email you work orders like they always do, just forward them to RefriTrak. AI reads any format—PDFs, photos, handwritten tickets—and extracts all refrigerant data. Review in your dashboard, make edits if needed, then approve with one click. RefriTrak automatically creates EPA-compliant transfers, updates leak rates, and saves attachments for audits.

February 1, 2026

Enhanced Equipment Management Features

Import multiple units at once and streamline field workflows with improved QR scanning capabilities. Upload spreadsheets with hundreds of units, validate customer and location information automatically, and get your entire equipment inventory into RefriTrak in minutes instead of hours.

What you get: Upload your existing equipment spreadsheet and RefriTrak creates all units, circuits, and charge records in one batch with automatic address validation and customer matching. QR scanner now auto-fills your location using GPS, and field technicians can quickly record cylinder pickups with the new "Take Cylinder" feature.

January 20, 2026

EPA Compliance Reporting & Status Report Export

Generate professional EPA compliance status reports directly from RefriTrak. Export detailed compliance reports as PDF for individual units or all units for a customer at once. The new CORRECTION checkpoint system also ensures accurate charge reconciliation when equipment is manually topped off or recovered outside the app.

What you get: One-click PDF export with your company branding, professional compliance status reports for customers, bulk reporting for all customer units, and automatic charge tracking that stays accurate even when field work happens offline. Perfect for year-end EPA reporting and customer documentation.

December 1, 2025

Open API for Business Integrations

Connect RefriTrak to your other business tools! Our new API lets you sync your refrigerant tracking data with accounting software, field service apps, custom dashboards, or any other system your business uses.

What you get: Access all your RefriTrak data from other applications—customer records, equipment information, cylinder inventory, refrigerant transfers, compliance reports, and maintenance history.

December 1, 2025

Smart QR Code Asset Management + Contractor Access

Control exactly what contractors can see and do with your equipment! Print QR codes for any cylinder or unit, then grant specific contractors access to view equipment details, record maintenance activities, upload photos, and track refrigerant transfers—all while keeping everything organized in one place for EPA compliance.

What you get: Print unique QR codes for your cylinders and units that contractors scan with their phones to access equipment information. Control what each contractor can see and do with custom permission levels. Set expiration dates for temporary contractors or grant permanent access to trusted partners. Contractors can record refrigerant transfers, document maintenance work, upload photos of repairs or inspections, and add detailed notes—all tracked automatically for EPA compliance. Everything contractors do is saved to your records instantly. Works on any smartphone, no app required.

November 10, 2025

Knowledge Base Launch + Support

We've launched a comprehensive Knowledge Base with 20+ step-by-step guides and added direct support access. Find help faster with enhanced search for equipment and cylinders, plus report issues directly from the app.

What you get: Complete documentation organized by category (Getting Started, Customers, Equipment, Cylinders, Jobs & Projects), fuzzy search for units and cylinders, and direct support ticketing from the user menu.

November 5, 2025

AI Tools Expansion: Movements, Vehicles & Projects

Piper AI Assistant now includes powerful new tools for tracking cylinder movements, managing fleet vehicles, and organizing projects—making it even easier to manage your operations with natural language commands.

What you get: Track complete cylinder movement history and audit trails for EPA compliance, manage fleet vehicles with driver assignments and bulk cylinder loading/unloading, and organize work with project-based workflows. Simply ask Piper in plain language—she handles the rest. These new capabilities work seamlessly with existing tools for customers, jobs, transfers, and compliance tracking.

November 4, 2025

AI Credits & Flexible Payment System

Purchase AI credits on-demand and use Piper AI Assistant across all plan tiers! The new AI credits system gives you flexible access to Piper's powerful capabilities without requiring plan upgrades.

What you get: Purchase AI credits directly from your organization settings with saved payment methods or new credit cards, real-time balance tracking that shows your available credits, automatic credit deduction as you use Piper's features, and access to Piper AI on any plan tier—just maintain a positive credit balance. Perfect for teams that want to try AI features before committing to higher-tier plans.

October 26, 2025

Piper AI Assistant (Beta)

Meet Piper Particle, your intelligent AI assistant for refrigerant tracking and EPA compliance! Simply ask Piper in plain language to find cylinders, record transfers, check compliance status, or answer questions about your operations—and she handles the rest.

What you get: Natural language commands like "find empty recovery tanks" or "show me non-compliant circuits," instant access to your entire inventory without clicking through menus, automated transfer recording with multi-cylinder support, real-time compliance checks and leak rate analysis, and DOT inspection scheduling. Piper understands industry terminology (no database codes needed) and works 24/7 to make your refrigerant management effortless. Available in Pro and Enterprise plans.

October 20, 2025

EPA Compliance Summary & Tracking

View your EPA compliance status at a glance with automatic leak rate calculations and threshold monitoring. The new Compliance Summary shows which circuits need attention and helps you stay ahead of EPA reporting deadlines.

What you get: Real-time compliance status, automated notifications when circuits exceed thresholds, and clear visibility into which equipment requires EPA reporting by March 1st.

Changelog