Manage refrigeration compliance across 5, 50, or 500 stores. Forward contractor invoices → AI extracts refrigerant data → You approve in seconds. Always audit-ready for EPA inspections.
AI document processing • Built for multi-location operations
You're responsible for EPA compliance across hundreds of locations—but have zero control over contractor documentation
Managing 15-30+ refrigeration units per store (walk-ins, reach-ins, display cases, ice machines)
Multiple contractors per location—HVAC specialists, refrigeration techs, ice machine service
Contractors send invoices in different formats: PDF, handwritten tickets, email, sometimes nothing
No visibility into which stores are approaching EPA leak thresholds
2026 regulation: 15-pound threshold means 2-3x more equipment now requires tracking
EPA fines for non-compliance multiplied across dozens or hundreds of stores
Regional managers can't see compliance status across their stores
One missed leak repair at one store can trigger EPA violations. At 50 stores, it's a statistical certainty without automated tracking.
Each store has 15-30+ units—all requiring EPA compliance tracking under the new 15-pound threshold
Automated compliance tracking designed for regional managers and chain operators
• Upload all stores and equipment at once (Excel template)
• Organize by region, store number, equipment type
• 500 stores × 20 units = 10,000 units added in under 10 minutes
• Get your dedicated document processing email
• Contractors email invoices like always (PDF, photos, scans)
• AI processes automatically and extracts refrigerant data
• See pending documents in your queue
• AI summary: equipment, service, compliance impact
• Click approve → Records saved, leak rates calculated (30 seconds per invoice)
Forward contractor emails to your dedicated RefriTrak address. Our AI extracts refrigerant data from PDFs, photos, and scanned documents—identifying which store, which equipment, refrigerant type and amount, and service details. You review a summary and approve in seconds.
They don't have to. Contractors continue emailing you invoices like always—you just forward those emails to RefriTrak. Alternatively, place QR codes on equipment so contractors can optionally scan and log service directly. Either way works.
Add all contractors to your email whitelist. The system processes invoices from any authorized source—no limit on number of contractors. Each store can have different HVAC, refrigeration, and ice machine vendors.
Yes. RefriTrak is fully updated for the January 1, 2026 regulation change. The system tracks all equipment with 15+ pounds of refrigerant, automatically calculates leak rates, and alerts you when repairs are required.
Absolutely. The multi-location dashboard shows all stores with color-coded compliance status. Filter by region or location. Click any store to drill down into specific units and service history.
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