Meet Piper: Your AI Assistant for Refrigerant Tracking and EPA Compliance
Imagine having an expert assistant who knows your entire refrigerant inventory, can instantly find any cylinder, track leak rates, schedule DOT inspections, and answer EPA compliance questions—all through simple conversation. Meet Piper, RefriTrak's AI-powered assistant that's transforming how HVAC professionals manage their operations.
Who is Piper Particle?
Piper is RefriTrak's intelligent AI assistant powered by the latest Claude large language models with context awareness of EPA regulations, refrigerant types, cylinder statuses, leak rate calculations, and the daily workflow of HVAC professionals. We leverage cutting-edge AI technology and provide only the context needed to get the job done quickly—ensuring data security through enterprise-grade TLS/SSL encryption and strict data handling protocols.
Instead of clicking through menus, searching databases, running complex reports or getting lost in spreadsheets, you simply ask Piper in plain language—and she handles the rest. Whether you need to find empty recovery tanks, check compliance status, or record a refrigerant transfer, Piper makes it effortless.
How Piper Works
Ask Piper anything, just like you'd ask a coworker:
- • "Find all empty recovery tanks"
- • "Show me cylinders at the downtown facility"
- • "Record recovery of 25 lbs R-410A from circuit ABC to cylinder RT-500"
- • "Which circuits are non-compliant?"
- • "Schedule DOT inspection for cylinder CYL-123"
- • "Move these cylinders to the warehouse"
Piper is designed to understand industry-specific terminology without you needing to speak in database code. She processes your request, executes the necessary operations, and provides clear, actionable responses—complete with Markdown formatting for easy scanning. Search, create, update, and analyze data across your entire refrigerant tracking system using plain language.
For HVAC Contractors & Technicians
Inventory Management
"Show me cylinders for sale" or "Find partial R-404A tanks" instantly pulls up your inventory with status, location, and refrigerant quantities. No more digging through spreadsheets.
Job Documentation
"Record transfer: recovered 18 lbs from unit at ABC Facility to cylinder RT-101" creates the transfer record, updates cylinder quantities, and logs it to the job—all in one command.
Quick Lookups
"Where is cylinder CYL-456?" or "Show me all units at Store #5" gives you instant answers without navigating multiple screens.
For Refrigerant Reclaimers
Cylinder Consolidation
"Consolidate cylinders CYL-101, CYL-102, and CYL-103 into CYL-999" automatically creates multi-source transfer records and updates all cylinder quantities in one step.
Bulk Status Updates
"Mark cylinders CYL-1 through CYL-10 as ready for pickup" updates multiple cylinders instantly—perfect for preparing pickup routes.
DOT Compliance Tracking
"Show cylinders due for DOT inspection" identifies tanks needing recertification before they expire, helping you stay compliant and avoid downtime.
For Facility Managers
EPA Compliance Monitoring
"Show all circuits with leaks" or "Which units are non-compliant?" gives you instant visibility into compliance status across all your facilities.
Multi-Location Oversight
"Show me all equipment at the Dallas location" or "Find units at the shopping center" provides cross-location visibility for portfolio management.
Service History
"Show transfer history for circuit ABC-123" pulls complete refrigerant movement records, helping you track system performance and service patterns.
Built for Speed & Accuracy
Piper is designed to understand industry-specific terminology and workflows. Just speak naturally—say "for sale," "on the truck," or "left at the site"—and Piper understands exactly what you mean without needing technical jargon.
Smart Search & Context Awareness
Piper searches first, asks questions later. When you search for a customer or location, she immediately searches your database and shows results—no unnecessary back-and-forth.
When viewing a specific cylinder or unit, Piper automatically uses that context. Ask "add a note" while viewing Cylinder CYL-123, and she knows exactly where to attach it.
Available in Pro & Enterprise Plans
Piper is included with RefriTrak Pro and Enterprise subscriptions. Pro plans get access to all core AI features, while Enterprise customers receive priority support, custom training, and advanced automation capabilities.
✓ Full AI assistant access
✓ Natural language queries
✓ All tool integrations
✓ Unlimited conversations
✓ Everything in Pro
✓ Priority AI support
✓ Custom workflows
✓ Advanced automation
The Future of Refrigerant Management
AI assistants like Piper represent a fundamental shift in how HVAC professionals interact with their business software. Instead of learning complex interfaces and navigating nested menus, you simply ask for what you need in your own words.
This isn't just about convenience—it's about reclaiming valuable time. Time previously spent on data entry, searching for information, and generating reports can now be redirected to customer service, business growth, and the technical work that actually matters.
Ready to Experience AI-Powered Efficiency?
Join the growing number of HVAC professionals, reclaimers, and facility managers who are using Piper to streamline their refrigerant tracking and EPA compliance workflows.
Complete Piper Beta Toolset
During the beta period, Piper has access to the following capabilities:
- • Search and retrieve customer details
- • Search and retrieve location information
- • View organization structure
- • Search HVAC units and equipment
- • View detailed unit specifications
- • Search circuits across all locations
- • Monitor circuit compliance status
- • Track full charge amounts
- • Search cylinders by status, location, or refrigerant
- • View cylinder details and history
- • Update cylinder status and location
- • Track DOT inspection schedules
- • Monitor refrigerant quantities
- • Create cylinder movement records
- • Record refrigerant recovery operations
- • Document charging/recharging transfers
- • Create multi-source consolidations
- • Track transfer history by circuit or cylinder
- • View detailed transfer records
- • Search jobs by location or date
- • View job details and activity
- • Track project-based cylinder assignments
- • Generate compliance summaries
- • View leak rate calculations
- • Track refrigerant usage trends
- • Monitor inventory levels